SWPA Policy for Donated Funds

• SWPA’s staff (e.g. Treasurer, Webmaster, Program Chair) for their work for the organization.
• Direct costs incurred for meetings of the Executive Committee, including teleconference phone charges.
• Program expenses including costs of program booklet production, audio-visual contracts, invited speakers, and the social hour.
• Student awards for paper competitions.

• Donations to the Annual Fund will be placed in SWPA’s regular bank accounts and the Treasurer will spend the funds, according to SWPA policy, as the appropriate bills are due for payment.
• Donations to the annual fund may be designated for any of the above functions.
• While donors may designate the functions they wish to support, donors may not influence SWPA’s established decision-making processes for any expenditure. 
• Donors may not receive personal tangible benefits, aside from tokens of appreciation, for their donation.
• Donors will be listed in the program as Annual Fund Sponsors for the year donations are made.

• Designated donations are those that the donor specifies must be used to support specific events.
• SWPA will only accept designated donations for recurring program events of interest to psychology professionals.
• Any donor making a contribution to the Endowed Fund of $10,000 or more may request a designated Named Lecture series:
• The donor may suggest the name for the Named Lecture series.
• The donor may specify the general content covered by the lecture series.
• The donor may recommend speakers for the lecture series.
• Final decisions about invitations rest with the Executive Committee and its established procedures.
• The name of the Named Lecture series and the donor’s name will be printed in the Program.

• Donors making a contribution to the Endowed Fund of less than $10,000 may request to be listed as a Sponsor of a designated event:
• Donors may specify which existing event they wish to sponsor.
  
• Donors may recommend speakers/activities for the event.
• Final decisions about the event rest with the Executive Committee and its established procedures.
• Donor sponsorships will appear in the published program.
• SWPA encourages donors to consider sponsoring Invited State Representative Symposia from their state. These symposia occur once every two years.
  

• Non-designated donations are those that donors specify must be placed in the endowment, but carry no specific instructions for program or event support.
• Donors will be listed in the program as Endowment Sponsors for the year in which the donation was made.
• SWPA’s Executive Committee will annually determine the distribution of earnings in support of program expenses.

• SWPA’s Executive Committee (EC), or its designee, manages the Endowed Fund.
• The EC may not allocate expenditures from the corpus of the Endowed Fund.
• The EC may allocate expenditures from the Endowed Fund earnings in years when the value of the corpus has declined.
• The EC may reinvest earnings from the Endowed Fund to build the value of the corpus. Such action must produce a restatement of corpus value.
• Legitimate expenses for speakers include travel, lodging, meals, and an honorarium.
• Legitimate expenses for events include direct costs incurred in their production.
• The EC may decide to postpone a Named Lecture Series for a given year if earnings are not sufficient to cover expenses.
• SWPA will respect any requests for donor anonymity.